Seller: How do Availability Warnings Work?

DOmedia has the ability to track and chart your inventory based on your RFP responses, proposals and contracts, both those you have created and those issued to you by an agency using DOmedia. We are able to create the availability records based on the inventory numbers in our system and the dates in which the inventory is proposed or contracted. DOmedia's availability warnings system will be able to tell you whether your proposed or contracted inventory conflicts with a colleague's proposal or contract.

Proposal Warnings:

When adding inventory to a proposal, DOmedia will look at the inventory number and selected dates, and compare that information to all existing contracts upon saving the data in your proposal grid. If an overlap is found, the system will display a yellow warning stating the units and dates in conflict as well as the source of the conflict.

Note:

A user will still be able to send a proposal into a contract despite the warnings. If your company uses waitlists to determine priority access to inventory, a user may add themselves to a waitlist for any conflicting unit.

Contract Warnings:

When adding inventory to a contract, DOmedia will look at the inventory number and selected dates, and compare that information to all existing contracts upon saving the data in your proposal grid. If an overlap is found, the system will display the same yellow warning as seen in proposals, stating the units and dates in conflict as well as the source of the conflict.

Note:  A user will still be able to issue a contract to a client despite the conflict warnings. If your company uses waitlists to determine priority access to inventory, a user may add themselves to a waitlist for any conflicting unit.