Seller: How to Add or Update Prod Specs on an RFP

In this article you will learn how to update your Production Specs within DOmedia.

How to update prod specs during the proposal process

Go to your RFP Dashboard and click "Inventory" on the RFP you wish to work on.

Note: If you are far enough along in working on the RFP, you will be able to jump right to the Prod Spec page by clicking the three dots in the action column and selecting Prod Specs.

If the agency has placed a strict validation on prod specs for the RFP and there are units that are missing images, clicking Save & Continue will take you to where you can preview and upload the missing images.

If there is no prod specs requirement or all units had prod specs associated within your DOmedia inventory, clicking Save & Continue will automatically take you to the final page where you can add attachments or comments. You can click the Production Specs tab in the upper left corner to go back to this page.

By default, the Prod Spec page will open to the Group Assign option. Click the "all" button to select all units or check the individual units that you are uploading the spec for. Then click the "choose file" button to upload a file for the selected assets. The only file type accepted is PDF. File must be a single file, ZIP files are not accepted. Prod spec links that link to folders of multiple files are not accepted. Click Save for Later to upload the specs.

The "All" button (next to the "group assignment" button) will display all the inventory that you're proposing for the RFP. This is a great way to double check to make sure each inventory has a Production Spec. The "Missing" button will only display the inventory that is missing a Production Spec. You can go through and upload information one by one on these pages.

The recommended file type is PDFs. File must be a single file, ZIP files are not accepted. You can also add a live link to your production specifications instead of uploading a PDF file. You can do so by copying and pasting the link inside the "Production Specification Link" slot, and then selecting the assets you would like that link to be associated with. If both a file and a link are uploaded, the spec link will be used.

By default prod specs will be set to Set as the Specification for Asset, which will save the spec for future use if the unit is in your DOmedia inventory. Setting as the Specification for the Proposal will not save it to your DOmedia inventory.

You can expand units to see full details on units, including specs that had been previously uploaded. Click the arrow on the right to expand a row. You can also click Expand/Collapse All to open or close all units at once.

Fields such as Recommended Material, Size, etc will autofill based off of information in the RFP grid if those columns are present on the template.

Make sure to click Save for Later to save progress as you are working or click Save & Continue to move to the next step.